Melioris HRM Privacy Policy for Google SSO

1. Introduction

Melioris HRM ("we," "us," or "our") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our HR management software ("Melioris HRM"), particularly when authenticating through Google Single Sign-On (SSO).

2. Information We Collect

2.1 Data Collected via Google SSO

When you log in using Google SSO, we receive:

Your Google account email address
Full name
Profile picture (if available)
Google Workspace domain information (for organizational accounts)

We do not receive or store your Google password.

2.2 HR Data You Provide

Depending on your use of Melioris HRM, we may process:

Employee records (contact details, employment history)
Payroll and benefits information
Attendance and leave records
Performance evaluation data

2.3 Technical Information

We automatically collect:

IP addresses and device information
Browser type and version
Usage patterns and feature interactions
Cookies and similar tracking technologies

3. How We Use Your Information

We use collected data to:

Authenticate and maintain user accounts
Provide core HR management functionality
Improve and optimize our services
Communicate important service updates
Comply with legal obligations

4. Data Sharing and Disclosure

We may share information with:

Google: Only for authentication purposes
Service Providers: Trusted vendors who assist in delivering our services
Legal Authorities: When required by law or to protect our rights

We do not sell your personal data to third parties.

5. Data Security

We implement:

Industry-standard encryption (TLS/SSL)
Regular security audits
Access controls and authentication protocols
Secure data storage practices

6. Data Retention

We retain personal data:

For active accounts: Until deletion request
For inactive accounts: According to our data retention policy
For legal/compliance purposes: As required by law

7. Your Rights

Depending on your jurisdiction, you may have rights to:

Access your personal data
Request correction or deletion
Restrict or object to processing
Data portability
Withdraw consent

To exercise these rights, contact us at helpdesk@meliorishrm.com.

8. International Data Transfers

Data may be transferred to and processed in countries outside your residence. We ensure appropriate safeguards are in place for such transfers.

9. Changes to This Policy

We may update this policy periodically. Material changes will be communicated through our website or direct notifications.

For Google Workspace Administrators

You can:

Manage application access via Google Admin Console
Review permissions granted to Melioris HRM
Revoke access at any time

Melioris HRM Privacy Policy for Google Single Sign-On (SSO)